10+ Other Ways to Say Please Be Advised in an Email

The phrase “please be advised” is very common in emails, especially in business and professional writing. You often see it in notices, updates, and formal messages.

It is used to tell someone important information or to warn them about a change.

But here is the problem: when you use “please be advised” too often, your writing can sound cold, stiff, or old-fashioned.

For English learners and professionals, knowing other ways to say “please be advised” helps you sound more natural, polite, and confident.

In this article, you will learn what “please be advised” means, when to use it, and whether it is polite or professional. You will also learn 10+ alternatives to “please be advised”, with clear examples and tone guidance.

By the end, you will know how to choose the best phrase for every email situation.

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What Does “Please Be Advised” Mean?

“Please be advised” means “please know,” “please be aware,” or “this is important information for you.”

It is often used to introduce a fact, update, rule, or warning. The phrase does not ask for action. It only gives information.

Grammar Note

• It uses passive voice (“be advised”).
• It sounds formal and official.
• It is mostly used in written English, not spoken English.

Example:

Please be advised that the office will be closed on Friday.

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When to Use “Please Be Advised”

You usually see “please be advised” in these situations:

Formal Writing

• Business emails
• Legal or policy notices
• Customer service messages
• Company announcements

Written (Not Spoken)

• Emails
• Letters
• Memos
• Notices

Not Common in Casual Speech

People do not say this in daily conversation. It can sound strange or too serious when speaking.

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Is It Professional or Polite to Say “Please Be Advised”?

Yes, “please be advised” is professional. It is polite in a formal way. However, it can sound:

• Too cold
• Too strict
• Too legal

In modern workplaces, many people prefer friendlier alternatives. Using softer phrases can help you sound more human and approachable, especially when writing to clients or coworkers.

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Pros and Cons of Using “Please Be Advised”

Pros

• Sounds professional
• Clear and direct
• Good for official messages
• Common in legal or policy writing

Cons

• Sounds stiff or old-fashioned
• Not friendly
• Passive voice
• Can feel impersonal

Because of these cons, learning synonyms for “please be advised” is very useful.

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10+ Other Ways to Say “Please Be Advised” (With Examples)

Below are 10 strong alternatives to “please be advised.” Each one includes meaning, explanation, examples, and tone guidance.

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1. Please Note

Meaning: Pay attention to this information.

Explanation:
This is one of the most common alternatives. It is clear, polite, and slightly less formal than “please be advised.”

Example Sentence:

Please note that the meeting time has changed to 3 p.m.

Best Use: Formal, business, emails
Worst Use: Very casual chats
Tone: Neutral / Professional

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2. Please Be Aware

Meaning: Know this important fact.

Explanation:
This phrase is friendly but still professional. It works well for warnings or reminders.

Example Sentence:

Please be aware that parking is limited during the event.

Best Use: Business, formal notices
Worst Use: Casual texting
Tone: Neutral / Slightly Formal

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3. Kindly Note

Meaning: Please notice this information.

Explanation:
“Kindly” adds politeness. This phrase is common in international business English.

Example Sentence:

Kindly note that payment is due by May 10.

Best Use: Formal emails, polite reminders
Worst Use: Friendly chats
Tone: Formal / Polite

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4. Just a Heads-Up

Meaning: Friendly warning or advance notice.

Explanation:
This phrase is informal and friendly. It sounds natural and warm.

Example Sentence:

Just a heads-up: the system may be slow today.

Best Use: Casual emails, team chats
Worst Use: Legal or official notices
Tone: Friendly / Informal

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5. For Your Information (FYI)

Meaning: This is useful information for you.

Explanation:
Often shortened to FYI. It is neutral and widely used.

Example Sentence:

For your information, the report has already been submitted.

Best Use: Work emails, internal messages
Worst Use: Sensitive or emotional topics
Tone: Neutral

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6. Please Keep in Mind

Meaning: Remember this detail.

Explanation:
This phrase is soft and helpful. It is good for reminders.

Example Sentence:

Please keep in mind that deadlines may change.

Best Use: Business, friendly reminders
Worst Use: Very formal documents
Tone: Friendly / Neutral

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7. We Would Like to Inform You

Meaning: We want to tell you something important.

Explanation:
This phrase is very formal and polite. It sounds respectful.

Example Sentence:

We would like to inform you that your request was approved.

Best Use: Formal emails, customer service
Worst Use: Casual messages
Tone: Formal

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8. This Is to Inform You That

Meaning: Official notice of information.

Explanation:
This phrase is often used in announcements and official emails.

Example Sentence:

This is to inform you that the policy has been updated.

Best Use: Formal writing, announcements
Worst Use: Friendly conversations
Tone: Formal / Official

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9. Please Be Informed

Meaning: Please know this information.

Explanation:
Similar to “please be advised,” but slightly softer.

Example Sentence:

Please be informed that delivery may be delayed.

Best Use: Business emails
Worst Use: Spoken English
Tone: Formal

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10. Just Letting You Know

Meaning: Sharing information in a casual way.

Explanation:
This phrase sounds friendly and natural.

Example Sentence:

Just letting you know that I will be late today.

Best Use: Casual emails, team messages
Worst Use: Formal notices
Tone: Informal / Friendly

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11. As a Reminder

Meaning: Bringing attention back to something known.

Explanation:
Good for follow-ups and gentle reminders.

Example Sentence:

As a reminder, the deadline is tomorrow.

Best Use: Business follow-ups
Worst Use: New information
Tone: Neutral / Professional

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Comparison Table: Top Alternatives to “Please Be Advised”

Phrase	Tone	Formality	Best For
Please note	Neutral	Medium	Business emails
Please be aware	Neutral	Medium	Warnings
Kindly note	Polite	High	Formal reminders
Just a heads-up	Friendly	Low	Team messages
FYI	Neutral	Medium	Internal emails
We would like to inform you	Formal	High	Customer service